Eredox Document Management System helps you to:

Documents contain information that is a valuable resource and an important business asset. A systematic approach to the management of documents is essential for organizations and the society to protect and preserve documents as evidence of actions. A documents management system results in a source of information about the business activities that can support subsequent activities and business decisions, as well as ensuring accountability to current and future stakeholders. Documents enable organizations to:

  • Conduct business in an orderly, efficient
  • Support and document policy formation and managerial decision making.
  • Facilitate the effective performance of activities throughout an organization.
  • Meet legislative and regulatory requirements including archival, audit and oversight activities.
  • Protect the interests of the organization and the rights of employees, clients and present and future stakeholders.
  • Provide evidence of business, personal and cultural activity.
  • Maintain corporate, personal or collective memory.


Eredox Document Management System helps you on governing the practice both of documents managers and of any person who creates or uses document in the course of their business activities.

Eredox Document Management helps your organisation in:

  • Setting policies and standards.
  • Establishing and promulgating procedures and guidelines.
  • Designing, implementing and administering specialized systems for managing documents.
  • Assigning responsibilities and authorities.
  • Providing a range of services relating to the management and use of documents.
  • Integrating documents management into business systems and processes.
  • Increase efficiency. Faster documents approval, reduced manual data entry, automated recurring tasks among others.
  • Set compliance levels. The system helps the organization to avoid penalties when regulators, auditors and other
    government authorities summons them for inspections
  • Preserve historical content. Follow the status of the document (determined by the different phases of the lifecycle).
  • Consolidate the company knowledge on a single access point.


Automatic cataloging

Eredox tasks are based on document events – like firewall paradigm concept, validate the rules and apply some actions – helps you to automatically set your business logic. You can set rules based on events and for example move document to new destination, change security, applying document transformations (converting to PDF with group4 compression) among others. Thanks to Eredox plug-in architecture, it is possible to make it easily extensible.

Bar code reading

The barcode module supports the following formats: Codebar, Code 39, Code 93, Code 128, EAN-8 and EAN-13, ITF-14, UPC-A and UPC-A, RSS-14, RSS Expanded, Data Matrix, PDF417, QR Code and Aztec. Thanks to OpenKM plug-in architecture, it is possible to make it easily extensible to other formats.


Eredox offers a complete and configurable audit trail. With it you have documentary evidence of the sequence of activities that have affected at any time a specific operation, procedure or event.

Version control

Version control is the management of changes to documents. Changes are usually identified by a number or letter code, termed the “revision number”. Each revision is associated with a timestamp and the person making the change. Revisions can be graphically compared, restored.

Advanced preview

There are available extensions for previewing AutoCAD and DICOM files. Thanks to Eredox plug-in architecture, it is possible to make it easily extensible to other formats.


Optical Character Recognition, or OCR, is a technology that enables you to convert different type of documents, such as scanned paper documents, PDF files or images captured by a digital camera into editable and searchable data. Thanks to Eredox architecture, it is possible to integrate most open source and commercial OCR engines.

Automatic metadata capture

Eredox Zone OCR is a data capture and document processing. It is designed to transform streams of documents of any structure into business-ready data. Thanks to Eredox architecture it is possible to integrate with commercial technology like Abby Flexicapture, Kofax and Cognitive Forms among others.


Eredox is an easy system to learn, it’s an easy system to navigate. It’s very powerful though and has many functions, but you can make those work for you and streamline your processes and make things very lean, from data entry to many, many things because of the functionality of Eredox.